Software for a special equipment service
DefAct is built for a service that drives out to the machine: inspection, defect report, work order and act are made on site offline, and the manager sees the documents, the jobs and the repair history for every machine.
- Four repair documents in one app — from intake to the closing act.
- Equipment directory with models, serial numbers and hours; history per machine.
- Roles — admin, controller, technician; jobs assigned from the dispatch board.
- Prices on the site, 30 days free with full functionality.
«Master» — 499 ₽ per month for one user. For companies — from 9 900 ₽ per year for 5 employees up to 99 900 ₽ for 100. The first 30 days are free, no card.
How it looks
App screens on a demo company; the data is fictional.
What it does
Only what the app does today.
Field work offline
At a mine, a cutting area or on the road — the document is filled offline and sent when there is a connection.
Equipment directory
Models, serial numbers, hours; documents gather around the machine, not around a date.
Dispatch
The manager assigns a job to a technician — what to do, on which machine and by when.
Company roles
Admin, controller, technician — each sees their own; the customer only views and approves.
Cable exchange
Moving documents between the phone and a laptop directly, when there is no internet at all.
Statistics and export
Documents by type and month, defects by category, parts consumption and repair history.
How it differs from what you already have
We compare approaches, not other products; accurate as of October 2026.
| DefAct | Paper | Excel or Word | Messenger | General-purpose CRM | |
|---|---|---|---|---|---|
| Fill in on site offline | Yes, on the phone | Yes | On a laptop | Leaves once there is a connection | Usually needs a connection |
| Photos inside the document | For every defect | No, kept separately | Paste by hand | Separate from the text | As an attachment |
| Signature on site | On the phone screen | Yes, with a pen | After printing | No | Depends on the system |
| One numbering across the company | The server issues the number | A paper register | By hand | No | Yes |
| Customer approval | By link, answer in the system | Drive over or scan | By email | By message | If the customer has a portal |
| Ready PDF | One button | A scan | Save as PDF | No | Through print templates |
| How long to set up | Installs in an evening | None needed | Your own template | None needed | Implementation and setup |
Questions and answers
What equipment can we keep?
Any — you keep the equipment directory yourself: models, serial numbers, hours. Most often it is logging, road construction and mining equipment.
How many people can work?
The Master plan is for one. Company plans cover 5 to 100 employees; more than that is a separate contract.
Do we need an implementation project?
No. The app installs on the phone and the computer, and you create the company and the employees yourself. The first 30 days are free with full functionality.
See also
- Equipment inspection act: free blank and sample — if you only need the file.
- Forestry — harvesters, forwarders and log trucks — defect reports at the cutting area with no signal.
- Road construction equipment — excavators, rollers and pavers — intake and return of equipment without arguments.
- Mining — mine haul trucks, drill rigs, crushers and conveyors — scheduled inspections.
- Defect report software
- Work order software
- Field service software
- Full pricing — what is included, how to pay, what happens after 30 days.
Try it on your own documents
Sign up by email, 30 days free with full functionality, no card needed. The app runs on Android and Windows.