Free calculator
Repair cost calculation for equipment
Work in labour hours, parts and materials, markup, discount and VAT — the total at once, and the calculation downloads as XLSX with formulas or as PDF. It counts only from your figures: the calculator does not know or invent market prices.
Total: Boom hydraulic cylinder repair (example)
| Work | 28 000 ₽ |
| Parts | 7 800 ₽ |
| Materials | 4 920 ₽ |
| Amount without VAT | 40 720 ₽ |
| VAT | No VAT |
| Total | 40 720 ₽ |
In the XLSX the amounts are formulas: change the quantity or the rate and the total recalculates.
How the calculator works
- Work: labour hours of each operation × the rate — per line or shared.
- Parts and materials: quantity × price.
- Markup: a percentage of the parts and materials amount.
- Total before discount: work + parts + materials + markup + other costs.
- Discount: a percentage of the total before discount.
- Amount without VAT: the total before discount minus the discount.
- VAT: the amount without VAT × your rate — or No VAT if it is ticked.
- Total: the amount without VAT plus VAT.
Every line and every total is rounded to kopecks.
Where to take the figures from
- The list of work and parts — from the defect report: what is broken and what to replace.
- Labour hours — from the equipment manufacturer's standards, industry reference books or your own timekeeping.
- The labour-hour rate is set by you, from the cost of the mechanics, overheads and the planned profit — how to calculate it is in the article on the labour hour.
- Part prices — from the supplier's invoice or your own price list.
Questions and answers
Documents in order
- Equipment intake act
- Equipment inspection act
- Defect report
- Repair cost calculator
- Work order
- Completion act
The calculation goes straight into a work order
In DefAct the same work and parts are filled into a work order on the phone: prices come from your directories, and the customer approves the amount by link. 30 days free.