Forestry
Defect reports at the cutting area, not a week later in the office
Logging equipment breaks where there is no signal, no printer and no accountant. DefAct is built for exactly that: the technician makes the act on the spot, with photos of the unit and signatures, and the customer sees the document as soon as there is a connection — at the base, in the log truck cab or at home in the evening.
How it works today
If at least one point is about you, there is more to read.
The cutting area is two hundred kilometres from the base
A signal appears on the highway, sometimes only in the village. Anything written down "later, from memory" loses half the detail: hours, unit number, what exactly started leaking.
Machine downtime costs more than the repair
While the act travels to the office, the harvester stands still. The customer will not approve work they have not seen, and there is nothing to show but a phone call.
A part takes a week because of one line
The request is missing the hydraulic pump model or the serial number — and the order goes round a second time. A photo of the nameplate closes the question at once.
A warranty case without evidence
Photos scattered across messengers and lost with the chat. In the act they sit inside the document, with a date and tied to the machine.
What changes with DefAct
Only what the system does today — no promises about the future.
The act is made offline
Defect report, photos, signatures of the responsible people — all at the cutting area, offline.
Machine, hours, unit — in one document
A shot of the nameplate and the unit, engine hours, a description of the defect, not "hydraulics leaking".
The customer approves by link
Once there is a connection, the document goes for approval and comes back with a decision.
History for every machine
What was inspected, what was replaced and when — by equipment, not by folders in a desk.
Unit repair as a separate job
Hydraulic pumps, motors, gearboxes — intake, defect report and handover with photos.
Work in crews
Admin, controller and technician roles; documents are visible to the whole company.
Equipment and objects
You keep the equipment directory: models, serial numbers, hours.
Which documents you get
Four document types — in your working terms.
- Defect reportWhat failed at the cutting area, with photos of the unit and the nameplate.
- Inspection actMachine intake for repair and return to the customer — the condition is recorded.
- Work orderWork, labour hours, parts and materials for a specific machine.
- Completion actWhat was done and for how much — signed by the customer's representative.
How it works
Four steps from the site to an approved document.
Fill in on site
The technician enters defects and data where the job is. No connection needed.
Photos and signatures
Camera shots and signatures of the responsible people — in the same document.
Connection appears
The system assigns the number and builds the PDF. The server issues the number, so it is the same across the company.
The customer approves
Opens the document by link, approves it or sends it back with a remark.
Other industries
Road construction equipment
Excavators, rollers and pavers — intake and return of equipment without arguments.
MoreMining
Mine haul trucks, drill rigs, crushers and conveyors — scheduled inspections.
MoreHome appliances and electronics
Service centres and field technicians — intake, warranty, customer signature.
MoreAgricultural machinery
Tractors, combines and sprayers — defect reports in the field and at the machine yard.
MoreTrucks and fleets
Trucks, tractors units and buses — intake for repair with mileage and history by plate number.
MoreTry it on your own equipment
30 days free with full functionality. Add a couple of machines from your fleet and make the first act — that is enough to see whether it fits.