Trucks and fleets
A truck standing still costs money — the repair must be clear from the first minute
For a fleet, every day in repair is a cancelled run. For the service, it is an argument about the mileage and condition the truck arrived in. DefAct records the intake with photos, keeps the defect report and work order, and stores the repair history for each vehicle — by plate number and VIN.
How it works today
If at least one point is about you, there is more to read.
It was handed over without this dent
An intake agreed in words ends in an argument at handover. An act with photos, mileage and the driver's signature closes it.
Repair history on paper
What was replaced six months ago is searched for in folders and chats, and nobody notices a repeat repair of the same unit.
Approving an estimate by phone
The mechanic calls the fleet dispatcher, who calls the manager; the amount and scope are written down nowhere.
A call to a truck on the road
It broke down on the highway — the technician drives out and documents it afterwards, from memory.
What changes with DefAct
Only what the system does today — no promises about the future.
Intake with mileage and photos
Mileage, fuel, completeness and damage — with photos and the driver's signature on screen.
History by plate number and VIN
A fleet directory; all documents for a vehicle in one place.
Work order with approval
Work and parts with prices; the fleet approves the order by link before the repair starts.
Jobs for field technicians
The manager assigns a job — the technician drives to the truck with the document already filled in.
Work without a connection
The document is filled on the road or in the bay with no signal and leaves when there is a connection.
Statistics and export
Documents and work by vehicle and month — for the fleet's reporting.
Equipment and objects
You keep the equipment directory: models, serial numbers, hours.
Which documents you get
Four document types — in your working terms.
- Handover and inspection actThe truck is taken for repair — mileage, completeness, damage, photos.
- Defect reportWhat is faulty and what the repair needs.
- Work orderWork and parts with prices, agreed with the fleet.
- Completion actCloses the repair with a signature at handover.
How it works
Four steps from the site to an approved document.
Fill in on site
The technician enters defects and data where the job is. No connection needed.
Photos and signatures
Camera shots and signatures of the responsible people — in the same document.
Connection appears
The system assigns the number and builds the PDF. The server issues the number, so it is the same across the company.
The customer approves
Opens the document by link, approves it or sends it back with a remark.
Other industries
Forestry
Harvesters, forwarders and log trucks — defect reports at the cutting area with no signal.
MoreRoad construction equipment
Excavators, rollers and pavers — intake and return of equipment without arguments.
MoreMining
Mine haul trucks, drill rigs, crushers and conveyors — scheduled inspections.
MoreHome appliances and electronics
Service centres and field technicians — intake, warranty, customer signature.
MoreAgricultural machinery
Tractors, combines and sprayers — defect reports in the field and at the machine yard.
MoreTry it on your own equipment
30 days free with full functionality. Add a couple of machines from your fleet and make the first act — that is enough to see whether it fits.