Road construction equipment
Intake, repair and return of equipment — with photos, not words
On a road site, own, rented and subcontractor machines are mixed together, and the deadlines are written into the contract. DefAct records the machine condition at handover and at return, documents the repair on the spot and delivers the act to the customer the same day — while a disagreement has not yet become a claim.
How it works today
If at least one point is about you, there is more to read.
The site stretches for kilometres
Equipment stands along the whole road and the foreman drives it in a day. Papers pile up in the cab and reach the office at the end of the week.
A dispute about damage when rental equipment returns
"That dent was already there" — impossible to prove. An inspection act with photos and a date ends the conversation in a minute.
Downtime runs into contract deadlines
Approving a repair by phone drags on, and penalties are counted by the calendar. A document shared by link is approved the same day.
Month end — the acts cannot be assembled
The work is done, the papers are not. A completion act is built from the work order, not written again from memory.
What changes with DefAct
Only what the system does today — no promises about the future.
Inspection at handover and return
The machine condition with photos — a separate document, not a line in a logbook.
Repair is documented on site
Defect report and work order right at the machine, without going back to the office.
Customer approval online
The general contractor opens the document by link and approves it or returns it with a remark.
Customer requests
The customer leaves a request for a repair or a mobile service visit themselves.
One document number per company
Numbering comes from the server, so two sites cannot issue the same number.
Price lists and labour hours
The cost of work and materials is filled in from the uploaded price list.
Equipment and objects
You keep the equipment directory: models, serial numbers, hours.
Which documents you get
Four document types — in your working terms.
- Inspection actIntake and return of equipment, including rented machines, with photo evidence.
- Defect reportWhat is faulty and what the repair needs — on site.
- Work orderWork, materials and cost by machine and by site.
- Completion actThe closing document for the general contractor — with signatures and photos.
How it works
Four steps from the site to an approved document.
Fill in on site
The technician enters defects and data where the job is. No connection needed.
Photos and signatures
Camera shots and signatures of the responsible people — in the same document.
Connection appears
The system assigns the number and builds the PDF. The server issues the number, so it is the same across the company.
The customer approves
Opens the document by link, approves it or sends it back with a remark.
Other industries
Forestry
Harvesters, forwarders and log trucks — defect reports at the cutting area with no signal.
MoreMining
Mine haul trucks, drill rigs, crushers and conveyors — scheduled inspections.
MoreHome appliances and electronics
Service centres and field technicians — intake, warranty, customer signature.
MoreAgricultural machinery
Tractors, combines and sprayers — defect reports in the field and at the machine yard.
MoreTrucks and fleets
Trucks, tractors units and buses — intake for repair with mileage and history by plate number.
MoreTry it on your own equipment
30 days free with full functionality. Add a couple of machines from your fleet and make the first act — that is enough to see whether it fits.